How it works

Step 1
Choose an address
Choose a location and select a virtual mailbox plan that fit you needs! We have a wide variety of options to suit the needs of your business, whether large or small.
Step 2
Access your postal mail
Sign into SphereMail using your browser or a mobile device to manage your postal mail from anywhere. Receive email and SMS alert when a mail item arrives or an action is performed!
Step 3
Manage your postal mail from anywhere
When signed in, click on these icons to manage your mail from a distance. You can request scans, forwards, shreds, pick-ups, and photos of envelopes.
Get Your Virtual Mailbox Today
Get a mailing address with your own private mailbox (not a P.O. Box). Easily access all your postal incoming mail online or on your mobile device, all without the need to spend a ton of money for a physical office space.
SphereMail makes this process so easy and affordable that all your incoming postal mail can be managed online or even on your mobile device.
SpherePhone Automated
Just enter your desired U.S. or International area code number and we'll do the rest. Automatically we'll forward calls to your mobile or landline number.
Get your dedicated phone number starting from just $9.00 a month with unlimited extensions.
SpherePhone Live Receptionist
Smart, friendly, and available when you need them to be. It’s the professional voice with a personal touch when your customer calls, representing your company, your way. We have a variety of plans for every need: find the one that’s right for you.


Easy interface, you can integrate your own branding, it takes the human error out of managing mail manually. We use SphereMail to manage our mail for our virtual office program. The user experience is excellent and the platform is really easy to use.
myBusinessBar was Utah's first coworking business center. As such, we have been 'pitched' numerous white label options to help automate and streamline our services. We decided on SphereMail because of the superb functionality of their platform, and the ease it provided our clients for sign up and mail receipt, all of which is offered at lower rates than many of their counterparts.
SphereMail has been awesome in allowing us to streamline our mail system at our coworking space. It's generally easy to use and an incredible value for the price. SphereMail's team have also been tremendously helpful and always answer any calls to address any questions or walk me through any issues.
We have been using SphereMail for almost six years. In that time, it has become so much more robust, offering many more features and options. Whenever I have an issue, Customer Service is always there to help me. I thank SphereMail every day for making my mail handling easier.

Vendor and Enterprise Pricing

1 - 50
51 - 100
Call Us
Custom White-label Website
Private Website for In-house Users
Public Website for Virtual Users
API Integration
Custom Terms of Service
Training and Support
10% Transaction Fee
Quick Setup
Standard White-label Website
Automated Billing System
Public Website for Virtual Users
Offer ACH and Credit Card Subscriptions
Offer Discount Coupons and Trials
Training and Support
Mailroom Notification Software
Customized Configurations
Dedicated Representative
Dedicated Server (Optional)
Pre-sales Support
Training and Support


Remote Access to Physical Mail
Who has time to go to their office and check their physical mailbox? SphereMail allows your employees/members to sign into a secure online platform where they can manage their paper mail from any location.
Dashboard to Track Request
Don't bother searching through old emails and spreadsheets. All of your mail management requests are consolidated in one place, streamlining your entire mail management process.
Send Instant Notifications
No need to write any emails or make phone calls. SphereMail sends instant notifications whenever any new mail is processed or an action is performed on the mail.
Manage Scans, Forwards, & Shreds
Easy-to-use drag & drop window to upload scans, expedient way to process forwards and record shreds all in the same place. You and your employees always know where an item is in the pipeline.
Print Pre-Paid Shipping Labels
Fast and easy option for mail forwarding! Instantly print the shipping label with prepaid postage using USPS, UPS, FedEx, DHL and a number of international carriers.

Add Mail in Batches

Our batch mail feature remembers all previous senders and considerably speeds up mail processing time. Type the name of the employee/member and see a clickable list of all previous senders.